Associate Reconciliation Administrator

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Updated: July 23, 2019
Location: Irving, TX, United States
Job ID: 4524

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Ensures that accounting and reporting policies and/or guidelines comply with the Reconciliation Supervisor’s instructions, industry practices and client regulations.



Duties may include but will not be limited to:

Reconciliation support:

  • Ensures client guidelines and business rules are followed

  • Calculate conversion costs for reimbursement requests

  • Ensures all expense reimbursement request costs are within compliance

  • Process and code expense reimbursements through Accounts Payable.

  • Files all reimbursement requests to project folders

  • Follow up with attendee via email or phone on questions and concerns about payments.

  • Process vendor Invoices through Accounts Payable

  • Follow up with Accounts Payable on payments

  • Mails and tracks wire transfers and travel expense payments to speakers

  • Pulls back-up documentation for reconciliations and audits

  • Pulls back-up documentations for internal team members as it relates to programs

  • Collect W9 tax forms and file appropriately with Accounts Payable.

  • Ability to meet established deadlines

  • Ability to communicate clearly and effectively with team members and attendees.

  • All other tasks as needed and approved by manager


Job Requirements



    • College Degree or equal work experience

    • 0-2 years accounting and/or business Experience

    • Proficiency in Microsoft Office applications

    • Proficiency in American Express systems (Preferred)



Organizational Skills

  • Can use resources (people, material, support) effectively and efficiently                                   

  • Can perform multiple tasks at once                                       

  • Arranges information in a useful manner

  • Keeps files organized and up to date                                     

Process Management 

  • Ability to learn and follow established process and procedures

  • Prioritizes work and asks for direction when overwhelmed or uncertain

  • Understands how to separate and combine tasks into efficient work flow                                        

  • Familiarizes and adapts to each client’s process                                           


Attention to Detail

  • Produces accurate work, even when under pressure                                     

  • Completes work accurately in a timely manner                                            

  • Checks the accuracy of information before using or passing on to others                                       

Taking Direction

  • Practices attentive and active listening                                             

  • Flexible and adaptable                                              

  • Drive for results                                                                     

  • Demonstrates good follow through   

  • Takes ownership of assigned responsibilities                                   


  • Arrive, be prepared, and stay through designated work hours

  • Time off must be requested at least 24 hours in advance

  • Monitor calendar for scheduled activities and comes prepared to internal meetings

  • Submits Timecard on time

  • Identify and secure in-office back-up support while OOO

  • Space Management

    • Keep desk clutter-free

    • Push in chairs and turn off lights when leaving a meeting or your desk for the evening

    • Alert office coordinator if supplies replaced or fixed

Come to work with a positive attitude          

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