Fleet Asset and Safety Analyst

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Updated: September 24, 2024
Location: Buenos Aires, B, Argentina
Job ID: 5020

 

 

 

 

Description

 

JOB SUMMARY

As a Fleet Asset and Safety Analyst, you’ll focus on the management of 4,000 vehicles and ensure the proper transportation, inventory levels, ordering, and disposal.  You will work directly with multiple vendors, Client Services, HR, and Finance. You will contribute to creating and driving initiatives that make the fleet more cost effective, while helping to retain profitability.
You will also support the fleet and transport mailboxes by managing inquiries and status requests 
 
Scope of Interactions: 
·       50% Internal – Collaboration with Client Services, HR and Finance 
·       50% External – Collaboration with multiple external vendors 

JOB RESPONSIBILITIES

 
·       Analyze current surplus and determine which vehicles should be assigned
·       Assign and unassign vehicles to drivers in the fleet management system
·       Responsible for terming drivers in the fleet management system
·       Develop reporting across all vendors and provide on a regular basis to management 
·       Ensure bridge rentals are set up across project teams when needed 
·       Develop efficiencies in process and procedures with continuous improvement as a goal 
·       Creates best practices for communication and services to stakeholders and vendors 
·       Provide support to the Client Services team as the subject matter expert for fleet process, procedures, status, and reporting by monitoring patterns and trends of questions 
·       Provide, analyze, and audit weekly, monthly and annual fleet reports (inventory, maintenance, mileage, and fuel)
·       Ensures appropriate files, reports and analysis are maintained in the fleet data lake 
·       Responsible for replies to shared fleet mailbox concerning fleet questions and status 
·       Help maintain the accuracy of the MTR concerning vehicle assignments 
·       Troubleshoot data feed entry errors with key internal groups
·       Review and assess points based on camera violations
·       Ensure appropriate points are assessed for missing key fobs, running out of fuel, etc.
·       Manage requests for insurance coverage, POA, business licenses, and parking permits
·       Create KPI’s to measure success and possible improvement areas 
·       Manage large complex projects to ensure timelines are met and product and services are delivered in a cost-effective manner 
·       Ensure adherence to fleet policies and procedures 
·       Provide backup for other fleet team roles when needed 
·       Special projects as assigned to support day to day workflows and projects 
 
The duties listed above are intended only as general illustrations of the various types of work that may be performed. Specific statements of duties not included does not exclude them from the position if the work is similar, related, or a logical assignment to the position. Job descriptions are subject to change by Syneos Health as the needs and requirements of the job change.
 
 
QUALIFICATION REQUIREMENTS (please indicate if ‘preferred’)
       
·       Manage and adapt to change and proficiency of dealing with ambiguity
·       Self-starter and the ability to work independently and within a team
·       Proven leadership ability in a high-performance work culture
·       Ability to effectively communicate with suppliers and internal stakeholders in a professional and constructive manner
·       Possess strong analytical, problem-solving, decision making and writing skills
·       Highly organized with good time management capabilities and the ability to multitask
·       Strong attention to detail 
·       Passion for customer focus
·       Take initiative, displays with a sense of urgency and possesses a strong work ethic
·       Ability to handle extremely sensitive and confidential information
·       Must have a positive attitude with a willingness to assist others in completing activities as needed
·       Good commercial, analytical, financial and business understanding
·       Ability to effectively interact and build a favorable business relationship across multiple departments
·       Flexible to work occasional extended hours in order to provide support
·       Defines, compiles and evaluates data of varying complexity to develop professionally prepared informational reports and recommendations on fleet management best practices 
·       Reporting presented monthly, quarterly, and weekly to ensure continuous improvement
·       Responsible for the data integrity of the assets
·       Analytical acumen 
·       Intermediate/Advanced skills in Microsoft Excel data formulas, charts, pivot tables and V-Lookup functions and the ability to learn new or proprietary systems  
 
Disclaimer:
Tasks, duties, and responsibilities as listed in this job description are not exhaustive.  The Company, at its sole discretion and with no prior notice, may assign other tasks, duties, and job responsibilities.  Equivalent experience, skills, and/or education will also be considered so qualifications of incumbents may differ from those listed in the Job Description.  The Company, at its sole discretion, will determine what constitutes as equivalent to the qualifications described above.   Further, nothing contained herein should be construed to create an employment contract.  Occasionally, required skills/experiences for jobs are expressed in brief terms.  Any language contained herein is intended to fully comply with all obligations imposed by the legislation of each country in which it operates, including the implementation of the EU Equality Directive, in relation to the recruitment and employment of its employees.  The Company is committed to compliance with the Americans with Disabilities Act, including the provision of reasonable accommodations, when appropriate, to assist employees or applicants to perform the essential functions of the job.
 
 


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