Program Coordinator

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Updated: November 27, 2023
Location: Remote, Remote, United States
Job ID: 2210

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You’re driven, resourceful, and above all else - remarkably smart.

You are the first to roll up your sleeves and work with endless energy until you solve the unsolvable, beat the unbeatable and you always come out on top. Passable doesn’t cut it – you’ve got fire in your belly to learn more, do more and be more.  You will:

  • Manage budgets and ensure client and company guidelines are followed
  • Create, prepare and send various meeting correspondence to reps and speakers via email
  • Contact requested venue or catering vendor for availability, pricing and menu options
  • Negotiate, draft, review, and sign venue contracts
  • Assesses audio visual needs and work with audio visual vendor to secure equipment (if applicable)
  • Work with in-house travel agency to book speaker air, hotel and car service arrangements
  • Secure itemized invoice/receipt from venue or caterer
  • Complete event reconciliation to verify compliance prior to submitting to Compliance & Finance Team
  • Save all project-related emails and documentation in job tracking and/or shared drive
  • Scan and upload documents to server and database
  • Build understanding of speaker bureau program, administrative, and business operations and processes
  • Build understanding of client’s internal business rules, process, and policies
  • Manage programs within any client or internal portals and platforms
  • When necessary, may be required to travel for on-site support (5-10%, weekends may be required)

Essential Requirements 

  • College Degree or equal work experience
  • 0-3 years Meeting & Event Experience
  • Proficiency in Microsoft Office applications

The annual base salary for this position ranges from $X to $Y. The base salary range represents the anticipated low and high of the Syneos Health range for this position. Actual salary will vary based on various factors such as the candidate's qualifications, skills, competencies, and proficiency for the role. In addition, some positions may include eligibility to earn commissions/bonus based on company and / or individual performance.

At Cadent, we are dedicated to building a diverse, inclusive and authentic workplace. If your past experience doesn’t align perfectly, we encourage you to apply anyway. At times, we will consider transferable skills from previous roles. We also encourage you to join our Talent Network to stay connected to additional career opportunities.

Cadent is a US Medical Communications company with employees located across the US. The home office is in New York City. Cadent specializes in high science, high touch peer to peer medical communications. The company excels in translating complex science into compelling messages that deliver value and action. Cadent builds relationships and collaboration between the biopharmaceutical industry and healthcare professionals.

Wor Her Matter Everywher | How are you inspired to change lives?

Syneos Health companies are affirmative action/equal opportunity employers (Minorities/Females/Veterans/Disabled)

Syneos Health has a voluntary COVID-19 vaccination policy. We strongly encourage all employees to be fully vaccinated. Additionally, certain local governments or Syneos Health customers may have vaccine requirements that apply to some of our employees. These employees are required to submit proof of vaccination to Syneos Health and maintain compliance with these requirements.
At Syneos Health, we believe in providing an environment and culture in which Our People can thrive, develop and advance. We reward and recognize our people by providing valuable benefits and a quality-of-life balance. The benefits for this position will include a competitive compensation package, Health benefits to include Medical, Dental and Vision, Company match 401k, flexible paid time off (PTO) and sick time. Because certain states and municipalities have regulated paid sick time requirements, eligibility for paid sick time may vary depending on where you work. Syneos Health complies with all applicable federal, state, and municipal paid sick time requirements.

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