Associate Project Manager

Description

You know that the outcome of a project hinges on two things: the plan and the people.

You are the glue that holds these two together. You easily maneuver the precarious path of maintaining the strategy and pace of a project, while keeping your team engaged and enthusiastic. You know what needs to be done, and your penchant for strategic delegation and problem-solving makes you a natural fit for this Associate Project Manager position with GSW.

The Associate Project Manager performs day-to-day project management responsibilities across the agency, and execution of client and strategic objectives. They manage multidisciplinary teams to task and oversee the production of agency work across multichannel tactics. Responsibilities include; execution and management of smaller, multichannel projects through the agency development processes, and development and management of budget estimates and timelines for execution. This position may involve secondary client and vendor contact. The Associate PM can expect to be trained and supported in all aspects of project management under the guidance of a Senior PM.  Promotion to Project Manager may follow successful completion of scheduled milestones.

Our Associate Project Managers are phenomenally energetic and committed to supporting the project management function within the agency. Attention to detail and consistency is important, and common sense is critical. The successful APM is extremely detail-oriented, an active-listener, able to take direction and follow process and is eager to learn about advertising, the project management discipline, and the pharmaceutical industry.

GSW is a full-service healthcare communications agency that goes beyond advertising to create personalized brand experiences. We develop strategic marketing solutions for pharmaceutical, biotech and health-and-wellness clients around the world. We create experiences that involve, inspire, educate and activate people through ongoing brand journeys.

JOB RESPONSIBILITIES

Supports all facets of Project Management team including but not limited to:

• Assists and leads tracking of projects through agency from implementation to execution stages
• With oversight from PM/SPM, estimates costs (fee and oops) associated with creative development/execution of projects
• Secures outside costs and supervises development though completion for all projects. 
• Facilitates communication between team members in all phases of project development by ensuring all disciplines are kept abreast of action items, feedback, next steps, client communications/conference reports, project developments/status and direction etc.  Ensures right people are in the right meetings
• Schedules and assists SPMs/PMs in facilitating internal status meetings and reviews
• Keeps teams informed of all project status and next steps via daily status documents and planned or ad-hoc meetings
• Responsible for trafficking jobs through digital routing system to ensure that they stay on task and on time
• Maintains and archives clean historical record of project workflow
• Filters requests and assigns to appropriate resources based on defined criteria
• Maintains and archives clean historical record of project workflow
• With oversight from PM/SPM provides timelines for development of multichannel projects including timing for each step of the developmental process.  Balances agency/client needs and consults appropriate team members for input/approvals of proposed timing scenarios. 
• Supports adherence to project timelines by working with the team to meet milestone dates for project completion by deadline
• Updates timelines and status documents for agency and client as needed 
• Performs administrative oversight of projects via planning, financial and digital asset management systems
• Two days a week onsite in our Santa Monica office required

QUALIFICATION REQUIREMENTS

• Bachelor’s degree or equivalent plus 1-2 years of relevant industry experience: Advertising or Interactive/Professional Services
• Previous project management and project planning experience (1-2 years)
• Computer proficiency required, experience with MS Suite (Word, Project, Excel, PowerPoint) and Acrobat Professional
• Ability to collaborate closely with others in a team environment under tight deadlines
• Outstanding communications skills
• Superior organizational skills

The annual base salary for this position ranges from $50,000 to $65,000. The base salary range represents the anticipated low and high of the Syneos Health range for this position. Actual salary will vary based on various factors such as the candidate’s qualifications, skills, competencies, and proficiency for the role. In addition, some positions may include eligibility to earn commissions/bonus based on company and / or individual performance.

GSW turns against the premise of doing the “same old.” Our culture is focused on collaborative, meaningful advertising and day-to-day interpersonal interaction. We value the diverse backgrounds of our team members, and everyone has the opportunity to provide input and be heard. GSW is comprised of creative, motivated individuals who are all here for a reason. We welcome those who strive to work above and beyond their role, who voice their opinion and who are engaged in all aspects of the agency.

GSW is part of Syneos Health Communications, a purpose-built collective of agencies focused on supporting health and biopharmaceutical innovators. We work in scalable, collaborative teams that partner across disciplines and geographies to deliver integrated communications strategies that accelerate brand performance. In today’s fast-changing and complex environment, success lies in making connections: between science, emotion, and technology; between data, design and human insight. We’re able to make those connections because our medical communications, digital, advertising, public relations, data science, research and market access specialists work closely with each other and with healthcare experts, including physicians, pharmacists and advocates. Together, we are the connected healthcare partner tapping rich insights to drive innovation, change behavior and pioneer a new era of accountable marketing.

Syneos Health Communications is powered by Syneos Health, a global professional services organization designed to help the biopharmaceutical industry shorten the distance from lab to life.

WORK HERE MATTERS EVERYWHERE | How will you accelerate bringing new therapies to patients?

Syneos Health is an affirmative action/equal opportunity employer (Minorities/Females/Vet/Disabled) 

As a healthcare company we have an important responsibility to protect individual and public health. Except in those locations where state or local law impacts this vaccination requirement, this position will require individuals to be fully vaccinated against COVID-19 as part of their job responsibilities unless an exemption can be confirmed based on a medical condition, sincerely-held religious belief, or other reasons recognized by applicable law. Submission and approval of an exemption request does not necessarily guarantee that an accommodation can be provided for any specific job. At Syneos Health, we believe in providing an environment and culture in which Our People can thrive, develop and advance. We reward and recognize our people by providing valuable benefits and a quality-of-life balance. The benefits for this position will include a competitive compensation package, Health benefits to include Medical, Dental and Vision, Company match 401k, flexible paid time off (PTO) and sick time. Because certain states and municipalities have regulated paid sick time requirements, eligibility for paid sick time may vary depending on where you work. Syneos Health complies with all applicable federal, state, and municipal paid sick time requirements.