Project Planner

Overview

You know that the outcome of a project hinges on two things: the plan and the people.

You are the glue that holds these two together. You easily maneuver the precarious path of maintaining the strategy and pace of a project, while keeping your team engaged and enthusiastic. You know what needs to be done, and your penchant for strategic delegation and problem-solving makes you a natural fit for this Project Planner position with GSW.

The Project Planner is a driver in the financial and vendor aspect of any account. Managing financials (scopes, estimates, and billing worksheets), assisting in revenue forecasting and reconciliations, developing chronologies, coordinating production, and handling final distribution.

GSW is a full-service healthcare communications agency that goes beyond advertising to create personalized brand experiences. We develop strategic marketing solutions for pharmaceutical, biotech and health-and-wellness clients around the world. We create experiences that involve, inspire, educate and activate people through ongoing brand journeys.

Responsibilities

• Has a thorough knowledge and understanding of all print, digital, and video functions; knows what it takes creatively to develop projects (project steps, capabilities, technologies, creative responsibilities and skills). Utilizes this knowledge in working with the appropriate resources and in interfacing with core teams.
• Identifies problems and solutions to ensure that client/agency needs are met. Fosters problem resolution across core team by deciphering relevant and important facts and information to drive tangible solutions.
• Delivers instructions in a clear, concise manner, providing backup materials and documentation when necessary.
• Responsible for overall financial health of assigned brands:Creates and maintains yearly budget scope documents
• Develops estimates (with resource allocations) for individual tactics
• Responsible for keeping these documents up-to-date and in-line with current project assumptions.
• Managing the billing/invoicing process (through billing worksheets)
• Provides input to quarterly reconciliation
• Develops, maintains, and refreshes project timelines (chronologies), which outline crucial milestones (e.g., Pre Kick-offs, Kick-offs, Print and Digital Crossovers), by collaborating with respective team members to ensure that all pertinent concerns have been addressed and agreed upon.
• Creates and monitors project parameters for all jobs.
• Ensures that end product delivers on time without jeopardizing quality.
• When brand requires, works directly with print production houses to communicate print specs and ensure that final printed piece is in line with team expectations.
• Maintains production schedule/status and participates in weekly meetings to determine printing logistics and inventory management needs.

Job Requirements

Education

• BS      / BA (or relevant experience)
• 3+      years’ experience in advertising/marketing production/delivery

 Skills

• Good at establishing clear directions; effective communicator; problem-solver; adaptable communication style; organized; understands job responsibilities of others and functions appropriately
• Technical Expertise: MS Office Suite; Experience with Project Management software (nice to have)

GSW turns against the premise of doing the “same old.” Our culture is focused on collaborative, meaningful advertising and day-to-day interpersonal interaction. We value the diverse backgrounds of our team members, and everyone has the opportunity to provide input and be heard. GSW is comprised of creative, motivated individuals who are all here for a reason. We welcome those who strive to work above and beyond their role, who voice their opinion and who are engaged in all aspects of the agency. 

GSW is part of Syneos Health Communications, a purpose-built collective of agencies focused on supporting health and biopharmaceutical innovators. We work in scalable, collaborative teams that partner across disciplines and geographies to deliver integrated communications strategies that accelerate brand performance. In today’s fast-changing and complex environment, success lies in making connections: between science, emotion, and technology; between data, design and human insight. We’re able to make those connections because our medical communications, digital, advertising, public relations, data science, research and market access specialists work closely with each other and with healthcare experts, including physicians, pharmacists and advocates. Together, we are the connected healthcare partner tapping rich insights to drive innovation, change behavior and pioneer a new era of accountable marketing.

Syneos Health Communications is powered by Syneos Health, a global professional services organization designed to help the biopharmaceutical industry shorten the distance from lab to life.

WORK HERE MATTERS EVERYWHERE | How will you accelerate bringing new therapies to patients?

Syneos Health is an affirmative action/equal opportunity employer (Minorities/Females/Vet/Disabled) 

As a healthcare company we have an important responsibility to protect individual and public health. Except in those locations where state or local law impacts this vaccination requirement, this position will require individuals to be fully vaccinated against COVID-19 as part of their job responsibilities unless an exemption can be confirmed based on a medical condition, sincerely-held religious belief, or other reasons recognized by applicable law. Submission and approval of an exemption request does not necessarily guarantee that an accommodation can be provided for any specific job.