Senior Media Biller

Updated: January 9, 2023
Location: Nationwide, United States
Job ID: 146723

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The Senior Media Biller supports the integrated media team with the responsibility to refine and maintain the media billing operational processes. This approach will include leading financial reconciliation monthly across all media vendors and partners, clearing monthly discrepancies for the team and processing all media billings. The Senior Media Biller works in close collaboration with the finance team to help track and provide updates on a weekly basis with current invoice and billing status. Additionally, the Senior Media Biller will oversee and support the setup of all media job codes, purchase orders, and QA/QC to ensure accuracy of the information. Additionally, this role will help lead and support new vendor setup through the timely acquisition of banking data and process completion. Exceptional attention to detail is required as this role maintains and updates financial data.

This individual owns the integrated media financial reconciliation process across multiple pharmaceutical clients while working directly with both internal and external stakeholders. 


Media Billing and Financial Reconciliation

  • Lead the function of media billing, to include issuing missing vendor invoices, clearing monthly discrepancies for the team and processing all media billings.
  • Work closely with the finance department, providing weekly updates for clearance and invoice payments.
  • Coordinate with internal team leads and vendors to ensure accuracy of information across purchase orders, invoices, and financial trackers
  • Set up new vendors in the system in our billing systems.
  • Gather information for new vendors and review vendor statements for possible past due amount/credits, provide updates on reconciliation and if any vendor payments are due that have yet to be paid.
  • Maintain financial data and related records.
  • Owns financial reconciliation process and updates billing trackers and invoice management
  • Help develop and issue Insertion Orders (IOs) using approved language and approach
  • Supports, as needed, planners and specialists in refining media flowcharts with attention to detail
  • Promotes the media offerings of Syneos Health internally and externally, selling in the media capabilities where applicable

Job Requirements

  • Bachelor’s degree with a minimum of 3 years of financial reconciliation and billing management experience at an ad agency
  • Familiarization with digital and traditional media preferred.
  • Proven track record of error free work to support a high degree of attention to detail and focus on accuracy
  • Strong analytical abilities and quantitative skills
  • Pharmaceutical experience a plus.


GSW turns against the premise of doing the “same old.” Our culture is focused on collaborative, meaningful advertising and day-to-day interpersonal interaction. We value the diverse backgrounds of our team members, and everyone has the opportunity to provide input and be heard. GSW is comprised of creative, motivated individuals who are all here for a reason. We welcome those who strive to work above and beyond their role, who voice their opinion and who are engaged in all aspects of the agency.

GSW is part of Syneos Health Communications, a purpose-built collective of agencies focused on supporting health and biopharmaceutical innovators. We work in scalable, collaborative teams that partner across disciplines and geographies to deliver integrated communications strategies that accelerate brand performance. In today’s fast-changing and complex environment, success lies in making connections: between science, emotion, and technology; between data, design and human insight. We’re able to make those connections because our medical communications, digital, advertising, public relations, data science, research and market access specialists work closely with each other and with healthcare experts, including physicians, pharmacists and advocates. Together, we are the connected healthcare partner tapping rich insights to drive innovation, change behavior and pioneer a new era of accountable marketing.

Syneos Health Communications is powered by Syneos Health, a global professional services organization designed to help the biopharmaceutical industry shorten the distance from lab to life.

WORK HERE MATTERS EVERYWHERE | How will you accelerate bringing new therapies to patients?

Syneos Health is an affirmative action/equal opportunity employer (Minorities/Females/Vet/Disabled) 

As a healthcare company we have an important responsibility to protect individual and public health. Except in those locations where state or local law impacts this vaccination requirement, this position will require individuals to be fully vaccinated against COVID-19 as part of their job responsibilities unless an exemption can be confirmed based on a medical condition, sincerely-held religious belief, or other reasons recognized by applicable law. Submission and approval of an exemption request does not necessarily guarantee that an accommodation can be provided for any specific job. 


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