Project Coordinator (Freelance)

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Updated: July 17, 2018
Location: Santa Monica, CA, United States
Job ID: lGdvdsvcGdcZ


"Do you speak people?"

It's a language many healthcare companies have forgotten - a simple clear way to communicate great ideas that break through because everyone can understand it. No Jargon. No lingo. No catch phrase of the day. We are GSW and speaking people is at the core of everything we do. We are a healthcare advertising agency that thinks just a bit differently, works just a bit closer and dives just a bit deeper. And because we talk to each other like people, instead of a corporate machine, we come up with great ideas that talk to clients and customers on the most effective level of all - the human level.

Speaking people isn't easy. But if you can do it, we need to talk.

Broadcast Company Name

GSW Worldwide

Position Title

Project Coordinator (Freelance)

Business Unit

GSW Worldwide

Position Category

Project Management

Position Type


Years of Experience



The Project Coordinator supports day-to-day project management responsibilities across the agency, and execution of client and strategic objectives. The PC will assist in driving tactical projects through agency processes and ensure projects work through appropriate channels and meet delivery requirements/deadlines by working closely with internal team members. Our PCs may also independently manage individual projects according to skill level and experience. This is an entry-level position that may involve secondary client contact and assists in all aspects of project management under the guidance of a PM or Senior PM.

Our Project Coordinators are phenomenally energetic and committed to supporting the project management function within the agency. Attention to detail and consistency is important, but common sense is critical. The successful PC is extremely detail-oriented, an active-listener, able to take direction and follow process and is eager to learn about advertising communications, brand strategy, and the pharmaceutical industry.

Description of Duties

Supports all facets of Project Management team including but not limited to:

• Assists with tracking projects through agency from implementation to execution stages
• Supportive role to Project Manager for development of project work orders and estimates
• Supports adherence to project timelines by working with the team to meet milestone dates for project completion by deadline
• Updates timelines and status documents for agency and client as needed
• Assists with financial reconciliation by providing reporting or other data for decision-making
• Performs administrative oversight of projects via planning, financial and digital asset management systems
• Responsible for trafficking jobs through digital routing system to ensure that they stay on task and on time
• Maintains and archives clean historical record of project workflow
• Schedules and assists PMs in facilitating internal status meetings and reviews
• Keeps teams informed of all project status and next steps via daily status documents and planned or ad-hoc meetings
• Advocates and champions agency processes
• Develops strong and positive working relationships with discipline leads and project stakeholders, while maintaining adherence to objectives, process, and timelines

Minimum Requirements

• Bachelor's degree or equivalent, marketing /advertising/communication concentration preferred
• Previous project management and project planning experience a plus
• Computer proficiency required, experience with MS Suite (Word, Project, Excel, PowerPoint) and Acrobat Professional
• Ability to collaborate closely with others in a team environment under tight deadlines
• Outstanding communications skills

Date Added


EEO Statement

Syneos Health, Inc. is an Equal Opportunity Employer that values the strength that diversity brings to the workplace. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, age, national origin, disability, veteran status, genetic information or any other protected status. If you require accommodation due to a disability in order to complete the application process, please contact our EEO Administrator at 781-425-4600 or by email at


Santa Monica


California [CA]



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