Meeting Coordinator

This job posting is no longer active

Updated: June 7, 2018
Location: Dallas, TX, United States
Job ID: LdTP0nIOTbsS


Cadent Medical Communications, with offices in New York, Dallas, and London, is a global company that specializes in building relationships, understanding and collaboration between the biopharmaceutical industry and medical/healthcare professionals.

Broadcast Company Name

Cadent Medical Communications

Position Title

Meeting Coordinator


Cadent Medical Communications

Business Unit

Cadent Medical Communications

Position Category

Account Management

Position Type

Full Time

Years of Experience



Coordinates and executes pharmaceutical speaker bureau programs.

Description of Duties

Duties may include but will not be limited to:
• Ensures client guidelines and business rules are followed
• Manages budgets and ensure client and company guidelines are followed
• Creates, prepares and sends various meeting correspondence to reps and speakers via email
• Contacts requested venue or catering vendor for availability, pricing and menu options
• Negotiates, draft, review, and sign venue contracts
• Assesses audio visual needs and work with audio visual vendor to secure equipment (if applicable)
• Works with in-house travel agency to book speaker air, hotel and car service arrangements
• Secures itemized invoice/receipt from venue or caterer
• Completes event reconciliation to verify compliance prior to submitting to Compliance & Finance Team
• Saves all project-related emails and documentation in job tracking and/or shared drive
• Scans and upload documents to server and database
• Ability to coordinate multiple programs simultaneously
• Ability to meet established deadlines
• Ability to communicate clearly and effectively with coordinators/account services/management
• Ability to identify deficiencies and propose process improvements
• Ability to back up co-workers as needed
• All other tasks as needed and approved by manager
• When necessary, may be required to travel for on-site support (5-10%, weekends may be required)
• Build understanding of speaker bureau program, administrative, and business operations and processes
• Build understanding of client's internal business rules, process, and policies
• Manage programs within any client or internal portals and platforms

Minimum Requirements

• College Degree or equal work experience
• 1-2 years experience
• Proficiency in Microsoft Office applications

Date Added


EEO Statement

Syneos Health, Inc. is an Equal Opportunity Employer that values the strength that diversity brings to the workplace. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, age, national origin, disability, veteran status, genetic information or any other protected status. If you require accommodation due to a disability in order to complete the application process, please contact our EEO Administrator at 781-425-4600 or by email at




Texas [TX]

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